Development Operations Coordinator

Classification:  Full-Time Exempt

Salary Range: $50,000-$65,000

Position Description: Breck Create seeks a detail and service-oriented individual to execute its external relations operations and support key team members in delivering arts experiences throughout Breckenridge. The Development Operations Coordinator coordinates communications, reports, tasks, and procedures that ensure the smooth day-to-day functioning of external relations operations. They are responsible for database management, advancement reporting, data integrity and security for all BreckCreate’s patron, member, & donor data. The desired individual will have experience working in a nonprofit or event producer setting and is motivated to improve systems, solve problems and work in a creative environment.

Principal Duties and Responsibilities

• Coordinate and execute sponsorship benefit fulfillment 

• Administer and implement grant operations and reporting 

• Oversee the donor and member management system database and procedures: 

o Serve as a “super user” of the CRM (Salesforce) and trusted source to support marketing & fundraising activities 

o Create regular reports to facilitate the achievement and analysis of fundraising and constituent engagement goals 

o Maintain accurate donor, gift and relationship data files 

o Process gifts and produce acknowledgement letters to ensure consistent with IRS guidelines for gift receipting 

o Implement quality control mechanisms, policies, procedures and guidelines for data entry to ensure consistent data quality 

• Serves as a prospect researcher to inform the work of relationship managers to achieve fundraising goals; continuously improve the quality of donor data. 

• Assist in the generation of patron mailings, including tax donation letters. 

• Ensure audience statistics, sources, sales initiatives, and other relevant information are tracked, maintained, and reported in concert with CEO, Sr Director for External Relations, and others. 

• In coordination with CEO and Senior Director for External Relations, prepare all board and committee meeting materials, managing timely organizational communications. Maintain the board and committee meeting calendar, contact information and online portal. 

• Purchase general office supplies. 

• Support the maintenance of office systems and answer phones/messages. 

• Participate in BC committee meetings, staff meetings, and seminars, taking minutes as required. 

• Book meeting space and coordinate technical requirements for Board and Committee meetings as well as other internal and external small events as needed.

• Other duties as assigned.

Position Requirements
• Excellent time-management, problem-solving and organizational skills 

• Experience with cloud-based systems and databases, donor software and/or Salesforce 

• Demonstrated attention to detail, ability to take initiative and prioritize 

• Outstanding written and verbal communication 

• Strong computer skills including Microsoft Office and SharePoint, able to learn new software and troubleshoot basic software and hardware issues 

• Knowledge of CRM systems. Knowledge of Salesforce and Audience View Platforms is a plus. 

• Flexible schedule may include occasional evenings, holidays, and weekends

To apply, send your resume and cover letter to Careers@BreckCreate.org